Invite and Manage Users in a Workspace
Learn how to invite and manage users in a Workspace.
Workspace Permissions
Before inviting users, understand the available roles:
Member
User can only interact with the Courses and Assistants they have access to.
Editor
User can create and manage their own Courses and Assistants.
Owner
User has complete control over the workspace.
Inviting Users to Your Workspace
- Access your Workspace Settings by clicking on the settings icon on the top left. (Note: Only workspace Owners have access to these settings)
- Click Members on the left sidebar.
- Click Invite members on the top right.
- Copy and paste users’ school-provided emails. You can copy and paste directly from your roster, emails will be automatically extracted.
- Select a role for all invitees (you can change this later).
- Click “Send Invite.”
If the user is new to Nectir AI, they will need to accept their invitation before accessing their workspace. Learn more about accessing Nectir AI.
- Access your Workspace Settings by clicking on the settings icon on the top left. (Note: Only workspace Owners have access to these settings)
- Click Members on the left sidebar.
- Click Invite members on the top right.
- Copy and paste users’ school-provided emails. You can copy and paste directly from your roster, emails will be automatically extracted.
- Select a role for all invitees (you can change this later).
- Click “Send Invite.”
If the user is new to Nectir AI, they will need to accept their invitation before accessing their workspace. Learn more about accessing Nectir AI.
- Access your Workspace Settings by clicking on the settings icon on the top left. (Note: Only workspace Owners have access to these settings)
- Click Members on the left sidebar.
- Click Invite members on the top right.
- Click “Share link” option and choose who can utilize the link for access.
- Choose access level:
- (Recommended for new users) “Anyone with the link” - Invites any user to sign in and gain access to the workspace.
- (Recommended for existing users) “Restricted” - Allows any user who was previously invited into the workspace to have access.
- Select their role permissions.
- Copy and share the link provided.
If the user is new to Nectir AI, they will need to accept their invitation before accessing their workspace. Learn more about accessing Nectir AI
For institutions using LTI integration, users will automatically join your workspace when they access Nectir through your LMS. See the LMS role mapping (LTI only) section below for configuring automatic permissions.
Managing Users
Changing User Permissions
Changing User Permissions
- Access your Workspace Settings on the settings icon on the top left.
- Click Members on the left sidebar.
- Scroll or search for the user you want to change.
- Select the role you want to change the user to.
Removing Users from a Workspace
Removing Users from a Workspace
- Access your Workspace Settings on the settings icon on the top left.
- Click Members on the left sidebar.
- Select Remove next to the user that you want to remove from the workspace.
LMS Role Mapping (LTI Only)
LTI Integration Required: This feature is only available for Workspaces with LTI integration set up. Contact support if you need help setting up LTI integration.
For institutions using LMS integration, Workspace Owners can automatically map LMS roles to Nectir roles, streamlining the user management process:
Access LMS Integration Settings
Access your Workspace Settings by clicking on the settings icon on the top left, then click LMS Integration on the left sidebar.
Configure Role Mappings
On the LMS Integration page, set how each LMS role should map to Nectir roles:
- Administrator → Choose mapping for LMS administrators (typically Owner)
- Instructor → Choose mapping for LMS instructors (typically Editor)
- TA/Designer → Choose mapping for teaching Assistants and course designers
- Student → Choose mapping for students (typically Member)
Save Your Configuration
Click Save Changes to apply the role mapping configuration.
Benefits of LMS role mapping:
- Automatic user provisioning - Users are created with appropriate permissions when they access through the LMS
- Consistent permissions - Maintains alignment between LMS and Nectir roles
- Reduced manual management - Eliminates the need to individually assign roles to users
- Seamless experience - Users receive the right level of access without additional configuration
Important: Role mapping settings only apply to new users who join after the mapping is configured. Existing users will retain their current roles and must be updated manually if needed.